E-Verify

RiskAware supplements its pre-employment background screening platforms with a post-hire electronic I-9 Verifications process.

The Difference between I-9 and I-9 Verification:

The law requires employers to collect and maintain I-9 paperwork on employees within 3 days of their start date using an I-9 form.  However, completed paperwork alone does not guarantee an employee is legitimately documented or that I-9 forms are not fraudulent or incorrect.  I-9 Verifications offer an electronic paper trail to legitimate the status of an employee against Social Security Administration and Department of Homeland Security records, proving the right to work in the U.S.

What is E-Verify?

E-Verify is an internet-based system operated by both the Social Security Administration (SSA) and the Department of Homeland Security (DHS) through it’s Verification Division of U.S. Citizenship and Immigration Services (USCIS) that provides online verification of I-9s.  E-Verify routes employee information to the appropriate data sources to determine employment eligibility and confirm right to work.

Legally, an employer cannot perform I-9 Verifications using E-Verify before the offer of employment has been accepted.

RiskAware is a Designated Agent for E-Verify:

Using RiskAware’s easy-to-use web based software system, employers can simplify and automate I-9 Form Verifications, obtaining E-Verified I-9 results supplied within your current background check records process.

While employers can become E-Verify authorized, gaining proficiency requires time, expertise, and resources that many clients can avoid by designating RiskAware as your E-Verify Agent.

Once I-9 Forms information is input by clients or candidates, and supporting scanned documents uploaded, RiskAware’s paperless I-9 Verification process uses E-Verify to confirm the employees authorized right to work then stores the I-9 Verification results along with rest of the background report in your background screening software. These results include complete documentation proving your candidate was accurately and properly verified, that can be provided to auditors simply by looking up the employee in your screening software system. The system checks both US and non-US citizens with working permits that expire, and allows you to keep track of expiring I-9 documents.

What happens if there is a problem?

If searches require additional verification, for reasons such as data mismatches generating a Tentative Non-Confirmation (TNCs) or Secondary Confirmation by the SSA designation or inquiry to the DHS, as an example; then RiskAware manages the entire electronic I-9 Verification process, and provides necessary paperwork by doing the following:

RiskAware may:

• Work with applicants to correct wrong information.
• Direct employer and applicant to work with SSA or DHS to correct their wrong information.
• Determine someone is illegal providing resulting in follow up and an eight (8) days period for resolution. If not successfully resolved, RiskAware can provide a letter to both the employee and copy to the employer stating non-confirmation of right to work. Employers may then terminate employment. If a letter needs to be delivered to your applicant, it is automatically generated and stored with the I9 search report and the client is notified via email of the letter.

RiskAware I-9 Verification Benefits:

• Automates your I-9 Verification process in full compliance with state and federal laws.
• Protects your organization and workforce by quickly verifying new employees’ legal right to work in the U.S. and obtaining the Department of Homeland Security’s verification number.
• Provides faster turnaround when verifying I-9 information by using RiskAware’s error-detecting electronic I-9 Form and system features, supervised by FCRA certified Licensed Private Investigators, to confirm data accuracy, and speed results via our direct integration with E-Verify system.
• Helps avoid DHS audits by complying the provisions of IRCA using E-Verify.
• Provides a paperless, electronic I-9 process, leveraged using electronic signatures
• Safely stores electronic results along with other Background Check information into a single electronic record that may be archived, and recovered on demand.
• Helps manage the expiration of employees’ work authorization documents, using RiskAware’s renewal features to remind on expiration date.
• Can be provided as a standalone service or integrated with RiskAware’s background screening program.